Once you’ve decided who to invite to your campaign planning committee, the next step is how to invite them.
Here’s a dignified letter of invitation that I used for a capital campaign a few years ago. I thought it might be helpful to you to see how we framed the campaign planning committee’s work in this letter of invitation:
You are probably aware that within the next five years, XXX County’s expanding health care industry will demand many new professionals trained in state-of-the-art medical care. XXX Organization provides more than 200 well trained health care graduates/ workers each year and still cannot meet the current employment demands of local employers.
The XXX Foundation is planning a capital campaign to expand our health careers educational facilities and programs, upgrade technology to keep our programs up to date, expand our endowments for educational scholarships for students, and provide professional development for our faculty.
We are asking you to serve on a short-term Capital Campaign Advisory Committee to help us with the following:
- Reviewing our vision statement for this campaign and provide your feedback
- Reviewing our list of 30-40 community representatives to participate in a feasibility study for this campaign
- Providing recommendations about our plan and process
- Reviewing the results of the feasibility study when it is completed and make suggestions
This committee will meet twice: First on September 20 to review our proposed plan and offer feedback, and finally on November 1 to review the results of the feasibility study and make recommendations to our board of trustees regarding the capital campaign.
Your time is precious and that is why we planned this brief (90 minutes), well-organized, meeting on September 20 to present our capital campaign plan for your review.
We consider your participation and your advice as important investments in the success of XXX Community College’s ability to provide more well-trained graduates for our local workforce. Please RSVP to YYY office at (phone number).
Thank you in advance for taking the time to talk with us about this opportunity and reaching this important goal.
Feel free to use this sample as a template for your own letter of invitation.